Why you also need to digitize
We have seen a lot of progress in recent years. In addition to automation, digitization has also become a frequently used term. We are inundated on all sides with these digital innovations; smartphones that are much faster and better every year, virtual reality, artificial intelligence and so much more. The time of paper, PDFs and all kinds of other things is slowly passing us by, which is why it is important for everyone to board this innovative train.
Are you digital?
We see the digital revolution passing by both at home and at work. Quite a few people have, in an unconscious way, gone digital with the times in recent years. Think of things like Google Smart or a "smart thermostat". Nowadays we have the opportunity to do an entire household, with nothing more than our smartphone in our hand. Ironically, we embrace digitization at home while there is still some resistance in the workplace, knowing that applying it would bring an even greater benefit to various organizations. Most organizations already use digital tools, but not digital software. The software is the key to linking the data. After all, data should work for you and not the other way around.
How to go digital?
Wondering how to digitize your company? Digital transformation is more than a buzzword today, and companies are continuing to digitize at a rapid pace by innovating new business models. Document digitization efforts have paid off modern businesses with positive ROI, lower costs, efficient workflows and satisfied customers.
Some more reasons to digitize:
1. Increases productivity
Digital data is highly searchable, easily transferable and can increase employer efficiency, improve workflow and improve customer relationships. It takes an employee on average of 12 minutes to find the paper document they are looking for and this can be reduced to a few seconds. This shortens the turnaround time and increases the working speed for your company.
2. Streamline your operations
It is so much easier to make a copy of digital data than to copy stacks of printed invoices. Many online tools are available for a wide range of tasks, such as time tracking, project management and collaboration, digitally captured without printing a single piece of paper. Converted documents are easily accessible from the cloud or system with any device, anytime, anywhere.
3. Promotes cost savings
Digitization can reduce the amount of paid staff required to process and process paper copies of documents. Electronic files also minimize or eliminate the transportation costs of moving documents from place to place. Eliminating paper storage can save you more space, less rent and lower document storage costs.
4. Increases the efficiency of the company
Digitization can significantly improve a company's response time when dealing with functions such as customer inquiries, logistics issues and sales. This increased responsiveness means operational efficiency and profitability, as your customers will respond in a timely and useful manner.
As the business environment rapidly shifts to what some experts call “digitization 2.0,” new opportunities have emerged for collecting and using digitized business data to create new layers of value-added products and services. These, in turn, can expand the range of options available to businesses to offer their customers and other stakeholders.