Achieving efficiency and good work output requires following best practices and using the right procedure to complete tasks in different posts in an organization. Doing the best work in a particular position requires work instruction and a proper understanding of what to do so mistakes don’t occur. For industrial companies, this knowledge base is of great importance both for production and frontline workers.
Interestingly, there is always a mix up between Standard Operating Procedures (SOP) and Work Instruction. Although quite similar in meaning, their functions are different in the day-to-day operations of industrial businesses. This article addresses the difference between SOP and work instructions, introduces templates for SOP from Azumuta, and concludes with the benefits of using this platform.
Standard Operating Procedures
Standard operating procedures are sets of systematic processes that describe how to perform a work task-specific to the operation of a business. This stepwise documentation helps workers carry out routine operations to achieve efficiency and maintain output quality. Furthermore, documenting standard procedures allow businesses to follow regulatory and quality standards. Training new staff is effective and organizations can easily continue their culture of delivering quality services.
In scenarios where a task has more than 10 separate actions or three and more subtasks, more than one person or department to complete from start to finish, this is a standard operating procedure. It is less detailed than a work instruction.
In contrast to SOPs, work instructions are documents that provide specific instructions that workers need to perform to complete a task. It provides specific instructions useful for carrying out an activity. This step-by-step guide is useful for performing a single instruction. The amount of details in a work instruction is more than what a standard operating procedure contains. The specific details provided by a work instruction help in carrying out the procedures contained in SOPs.
The sole purpose of a work instruction is to explain the various steps that workers require to carry out a procedure. Work instructions are common for jobs with less than 10 separate actions. One person performs the job from the beginning to the end and the task is completed in a given period.
Templates for SOP
Using the right procedures for recording and providing the right SOP and work instruction for workers in your organization is important for business success. This is evidenced by how easy it is to implement the recommendations and steps in both your SOP and your work instructions. While writing effective work instructions, there are some challenges that you may encounter. If you are not using a template to create the work instructions you need, you might end up spending too much time and failing to achieve your goal.
Writing an effective standard operating procedure using templates solves this problem for you. It introduces a step-by-step approach to creating well-written work instructions for you and your employees. It makes this step easier and faster for everyone than ever before. For both SOPs and work instructions, Azumuta software is making it easy for everyone to create a ready-to-use work instruction. You can use it to perform particular tasks in your specific industry.
You can use the our free template to write detailed and sequential work instructions to improve communication and efficiency in processes and activities. We have standard operating procedures and work instruction templates specifically for industrial companies.
Benefits of Using Digital SOPs and Work Instructions
Using digital solutions that make your organization’s standard operating procedure and work instruction available digitally enables easy accessibility for everyone. Digital standard operating procedures provide a better view of the performance of different operators. They are also useful to reduce the variability that may occur between the work methods that different employees use in the same team.
Digital SOPs and work instructions are suitable for processes that are repeated frequently, require guidance, and need higher-level sign-offs before it can continue. Using a digitized platform provides seamless operations from different levels of the organization to perform their duties.
The typical benefits of employing digital standard operating procedures and work instructions include:
Tracking and Enhancing Production – Digital platforms typically have in-built analytics capacity. This allows the collection and tracking of metrics on task completion time and achievement of important milestones. This helps you enhance production and maintain production output.
Improve Production Speed – Digitalizing procedure for production increases clarifications. Especially for complex productions, it helps in reducing error rates.
Improves Sharing – Using a digital platform provides ease in sharing new revisions and improvement to practice across the team.
Quality and Consistency Improvement – Standardization of manual tasks help to improve consistency and production quality across different assembly stations.
Performance Visibility – Digital platform enhances the visibility of different operators’ performance for immediate involvement to increase the yield and output.
Write better SOPs and Work Instructions
Using a SaaS-software tool helps in supporting industrial companies and frontline workers in digitizing several work processes and procedures. These processes include work instructions, training, audits, checks, feedback, quality controls on products and several others.
Our Azumuta platform provides standardized templates that prepare and create your organization work instructions and SOP. Organize essential data, make changes, and implement updates quickly.