Sharing a Work Instruction/Folder/Article Category/Article (Public Sharing & Private Sharing)

In Azumuta, you can share various items, including work instructions, folders, article categories, and articles. You can share them privately or publicly. On the guide sections below, you’ll find an explanation for private sharing and public sharing.

 

Note: You can only share work instructions that have been approved.

 

Private Sharing: QuickLink QR Code #

Private sharing means that the shared work instruction/folder/article category/article can only be accessed by the members of your workspace. It can’t be accessed by those who are not a member of your workspace. Private sharing is done using QuickLink QR Code.

A QuickLink QR Code is a QR code that is linked to a work instruction/folder/article category/article. If scanned by an operator, the QR code will immediately lead the operator’s screen to that particular work instruction/folder/article category/article. This method is the fastest way to reach any work instruction/folder/article category/article in Azumuta.

 

How to Generate a QuickLink QR Code #

An admin can generate a QuickLink QR Code by going through the following steps:

1. Find the targeted work instruction/folder/article category/article.
2. Click on the three-dot icon next to its name.
3. Click on “Share”.
4. You will see a QR code. This is the QuickLink QR Code of this work instruction/folder/article category/article.
5. You can also copy, download, or print this QR code.

 

How to Scan a QuickLink QR Code using the App #

An operator can simply click on “Scan Azumuta QuickLink QR code” at the homepage, and scan the QR code that was shared by the admin. Afterward, the operator’s screen will be automatically redirected into the targeted work instruction/folder/article category/article.

 

Public Sharing #

In public sharing, you can share a work instruction/article category/article to anyone – even to non-Azumuta users! Here’s how to do it:

1. Find the targeted work instruction/article category/article.
2. Click on the three-dot icon next to its name.
3. Click on “Share”.
4. Toggle the Link Sharing slider to on.
5. Share the link or the QR code with the receiver.

 

Additionally, you’ll have the following settings:

1. Click on the three-dot icon to reset the links and QR codes. After you’ve reset them, you will get new links and QR codes. The old links & QR codes will no longer be valid.
2. Use this toggle to turn the public sharing functionality on/off.
3. Click on the clipboard icon to copy the link.
4. Click on the dropdown menu to copy the QR code/download it/print it.
5. For each language that a work instruction uses, you’ll get a separate link & QR code.

 

Note: You can't do public sharing for folders.

 

Seeing the List of Publicly Shared Items in Your Workspace #

Here’s how you can keep track of the list items in your workspace that have been publicly shared:

1. Click on “Settings” under “Management”.
2. Click on “Publicly shared items” under “General”.
3. There, you will see the list of publicly shared items in your workspace.

 

Click on the image below to enlarge:

1. Use the search bar to search for specific items.
2. Use this button to sort items.
3. You can activate/deactivate an item’s public sharing availability with this toggle.
4. Click on the three-dot icon to reset an item’s shared link(s).